Bryan Baldwin to CHAIR OF GOLF

This is a two part query

1) We have recently had to reschedule a team event, the Turkey trot.
This is a team event and as in previous cases where team events have been cancelled rather than carrying over the team sheet from the cancelled comp.

The club has made everyone book again In the case of team comps which are cancelled to be fair to those who booked why can we not simply carry over the cancelled comp sheet to the following date?

2) BRS continues to have flaws, on trying to book this time around the same two players have booked onto the system at 10.10 and also appear at 10.18, effectively double booking a slot, and preventing another member taking that time space ? I have repeatedly asked if we cannot trial a modified BRS, where members can only book for themselves and one other, to prevent cliques and to improve networking across the membership, and although I get a ” we will consider it” holding response, it never seems to get any further consideration beyond that.

TONY WALKER

Hi Bryan

Many apologies for the delay in replying to your suggestion box message.

(1) We did consider rolling over the previous Saturday’s booking sheet but decided against it. The reason, quite simply, was because not everyone who was available to play on Saturday 11th December would necessarily be available to play on Saturday 18th. Rolling over the booking sheet would have meant that a number of tee slots would have been taken up by members who could not play, and we would have had to rely on those members getting round to cancelling their booking whilst at the same time opening up the booking sheet for other members to book. In other words, it would have been an administrative quagmire for members.

(2) It shouldn’t be possible technically on BRS to double-book on the same day as the system is set up to prevent any member booking more than once in any (I think) 6 hour period. I will ask the office to look into this blip.

On your second sub-point about restricting booking to self plus one, in recent months the demand for tee slots during competitions has generally eased to pre-pandemic levels – thus the need to consider any sort of restricted booking system has diminished. Of course, I appreciate that at this time of year when days are very short there is an occasional pressure on tee times, especially if it’s a popular type of competition, but generally, there is no one on the waiting list come competition day.

From the soundings I have taken, I am fairly certain that restricting booking to self plus one would annoy as many members as it would please. I’m not sure, either, whether it would solve tee time pressures in practice as you would have twice as many ‘bookers’ trying to access BRS at 5pm on a Sunday for the same number of players. Rest assured though, that is not a reason for not considering a trial at some stage if it’s considered necessary.

Regards

Tony

BRYAN BALDWIN

Tony

 

As usual, thank you for taking the time to give a well-detailed response , I appreciate it

On point

1 ) I understand the availability may change, and those down to play on the original date, may not be able to play in the rearranged comp, but surely, once the sheet is carried over, anyone in that position can easily remove themselves from the comp and free us a space? I still feel it unfair to wipe out those bookings, but again it’s a matter of opinion, but in future comps, I would ask that you “trial” a carryover which to me is a fairer solution?

 

2) I appreciate that double booking on BRS should not be possible, but the reality is, that, it clearly is possible

I understand that there is no malice by those who double book, but rather two members booking simultaneously acting in good faith, but, the system clearly has a “fault” that allows members to appear more than once and in the case of the Turkey Trott , two spaces were blocked out when booking opened because of this. Is it possible that the original criteria that allowed a member to book twice in one day, an AM round and a PM round could be causing the issue? and if so, could we look at removing this feature from BRS? I a member wishes to play twice in one day maybe we should be considering the second round being booked via the pro shop and shown under a different banner? This should eradicate the instances where members appear twice in a comp on one day?

 

3) I understand that members like to play in their own small social groups, but certainly in the peer group I play with, there is a feeling that this leads to cliques and a lack of “networking across the membership, and that anything that encourages us to play with as wide a variance as possible can only be a good thing for improving interpersonal relationships across the membership?

 

Lastly, and most importantly, well done on your nomination for Chair of Council, well deserved and a reflection of how much time and commitment you put into the club

I spoke at the EGM , and supported a view that every seat on council should be a member vote. My rationale is simple, everyone on council should have the reassurance that they have the full support and backing of the majority of members, which in turn would give them the confidence to perform their role to their best.

 

I think the EGM was shocked and surprised to learn that of the nine positions that make up council , only four are directly elected by members, and I am aware that there is to be a review of this ratio?

 

I firmly believe that HGC should be a democratic club run by members elected by members, however none of that has any bearing on the fact that we have nominated an excellent Choice for Chair of Council and I have no doubt that just like the Chair of Golf role, you will give your new post 100% and will be a great asset to us all once again well done and good luck

BB

TONY WALKER

Hi Bryan

Just to come back to you on your substantive points…

(1) I won’t rule out a trial carry-over on a future occasion, but I can’t promise that we would either. We’ll obviously keep your suggestion in mind though.

(2) As I mentioned, the double-booking on BRS should not be possible technically. It’s obviously a blip which we will look into and rectify so that it doesn’t happen again.

(3) In the past we have discussed the possibility of trialling a different sort of booking procedure for an occasional competition, whereby you book an hour’s slot rather than a specific tee time (i.e., book to play between 8 am – 9 am or between 9 am – 10 am etc) with names then drawn for groupings. This is specifically to mix up members’ usual groups. However, Covid put a temporary stop on that but there is no reason why we can’t resurrect that idea at some stage in the future. What we do have to bear in mind though is that there are lots of members who really do only want to play with their chosen groups, and ‘forcing’ them to play with other members might be particularly unpopular with them.

Finally, thank you for your kind and supportive words, they are much appreciated.

Regards

Tony

BRYAN BALDWIN

Tony

Once again I appreciate the time and detail you have taken in your follow up reply.

I feel that part of the recent friction which led to the EGM is in some way down to our lack of appreciation and understanding of each other as members, and any system or idea that encourages us to play with wider membership groups can only see a better appreciation of each other.

BB

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